KB856221 | HOW TO: Keep Your files Organized

KB856221 | HOW TO: Keep Your files Organized




There are time where we like to put things all over our desktop becasue its easier to locate fiiles, but there comes a time when your computer my crash and all of the files you've worked on have disappread. 
Keeping files in an organized location is the way to go.  within in catalyst the User have cloud service such as Google Drive to save their files.


File Structure on Google Drive 

1.) Folder Structure comes first 
      - An easy way to do this to create a folder for each category of the document and then make subfolders for each categroy. 
      - To create a folder, click the red NEW button and then select the option for folder. 
      - Example Picture 
folder-structure

2.) Add Some Color 
      - Google Drive has a feature that allows you to color code your folders.
      - To change the color of a folder, click the arrow of the rigth of the flder name on the top bar, and then select the change color option. 
-Example Picture 
add-color

3.) Standardize your naming conventions 
      - Finding a document by its creation date is sometimes useful and more intutive, which should be considered when designing your naming convetion.
      - To renmae a document, highlight the documents name in Drive and then click the three vertical dots on the right side of the top bar. Then Select rename, 
      -Example Picture 
standard-naming

4.) Shared with, Organized by you
      - To add a domcument that is shared with you to "My Drive" Highlight the document in the Shared with Me folder and then click the three vertical dots on the rght side of the top bar and select Add to My Drive from the dropdown menu. 
      -Example Picture 

shared-with-you

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